Job Description

Job description

We are looking for a responsible and reliable team-player to join our expanding Property Management team. The successful candidate will be a fast learner, confident in making decisions, and adaptable. We require an individual who is able to multi-task and prioritize, who works well with constant interruptions in a fast-paced environment; someone who is well organized and pays meticulous attention to detail.

This position is located in-office

SKILLS

• Highly Organized
• Proficient knowledge of Microsoft Office suite is essential
• Proficient with computers and able to use and navigate standard web interfaces and other programs.
• Working knowledge of dedicated PM software required with preference given to applicants with current Yardi experience.
• Basic knowledge of Accounting and Account Receivables including Collections experience and comfortability
• Contract Review and interpretation knowledge. Past Legal Admin experience is considered an asset
• Collections experience and comfortabilityKnowledge of the Residential Tenancy Act of BC
• Critical Date Tracking
• People Person with exceptional written and verbal communication skills

Job Duties

• Right hand to the Director of Administration, assisting in team training and support for the admin team
• Main point of contact for tenants
• Preparing Tenant account reconciliations & following up on collections of outstanding rents
• Tracking critical dates such as Lease Expiry, Insurance Expiry, Occupancy and Lease Commencement Dates
• Issuing chargeback invoices, annual rental letters, recovery adjustment notifications, and other various communications such as lease commencement notices to tenants as applicable
• Assisting Tenants with understanding terms of their Lease, and ensuring Tenants comply with the terms
• Reviewing TI Allowance submissions for completion / accuracy before submitting to the PM for final approval
• Reviewing Tenant Insurance Certificates for compliance with requirements of their Leases.
• Assisting Property Managers with Annual Budget Preparations
• Preparing and issuing Building Memos and Service Notifications
• Updating marketing materials, screening prospective tenants by checking references and running credit reports and assisting property managers in the overall Lease Up Process on both residential and commercial properties
• Preparing Lease, Renewals and other Legal Documents required as part of the Leasing process, and or required to change terms in existing leases (Residential and Commercial)
• Assisting Vendors / Contractors on status updates regarding payment status for pending invoices for service
• Assisting property managers and property accountants with various other administrative tasks associated with operating and maintaining the property on an as needed basis

Providing reception relief coverage on a rotating schedule with all other admin staffoccasionally if required

QUALIFICATIONS

• 5 + years previous experience in Property Management, with preference given to applicants with experience in across multiple types of real estate, including but not limited to retail, office and residential.
• High School Diploma
• Post-Secondary Education in business Administration, Law or Real Estate will be considered an asset

COMPANY OVERVIEW

The Martello Group of Companies, founded in 1988, is becoming a nationally recognized property management firm across both Canada and the United States. We are proud to be a family business and bring our clients and tenants two generations of stability, dependability, and personal service. Learn more about us at www.martello.group

Job Types: Full-time, Permanent

Salary: From $55,000.00 per year

Benefits:

• Dental care
• Employee assistance program
• Extended health care
• Flexible schedule
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision care
• Work from home

Flexible Language Requirement:

• French not required

Schedule:

• Monday to Friday

Supplemental pay types:

• Bonus pay

Experience:

• property administration: 5 years (preferred)

Work Location: Hybrid remote in Vancouver, BC V6C 2X4

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