Job Description
Job description
We are looking for a responsible and reliable team-player to join our expanding Property Management team. The successful candidate will be a fast learner, confident in making decisions, and adaptable. We require an individual who is able to multi-task and prioritize, who works well with constant interruptions in a fast-paced environment; someone who is well organized and pays meticulous attention to detail.
This position is located in-office
SKILLS
- Highly Organized
- Proficient knowledge of Microsoft Office suite is essential
- Proficient with computers and able to use and navigate standard web interfaces and other programs.
- Working knowledge of dedicated PM software required with preference given to applicants with current Yardi experience.
- Basic knowledge of Accounting and Account Receivables including Collections experience and comfortability
- Contract Review and interpretation knowledge. Past Legal Admin experience is considered an asset
- Collections experience and comfortabilityKnowledge of the Residential Tenancy Act of BC
- Critical Date Tracking
- People Person with exceptional written and verbal communication skills
Job Duties
- Right hand to the Director of Administration, assisting in team training and support for the admin team
- Main point of contact for tenants
- Preparing Tenant account reconciliations & following up on collections of outstanding rents
- Tracking critical dates such as Lease Expiry, Insurance Expiry, Occupancy and Lease Commencement Dates
- Issuing chargeback invoices, annual rental letters, recovery adjustment notifications, and other various communications such as lease commencement notices to tenants as applicable
- Assisting Tenants with understanding terms of their Lease, and ensuring Tenants comply with the terms
- Reviewing TI Allowance submissions for completion / accuracy before submitting to the PM for final approval
- Reviewing Tenant Insurance Certificates for compliance with requirements of their Leases.
- Assisting Property Managers with Annual Budget Preparations
- Preparing and issuing Building Memos and Service Notifications
- Updating marketing materials, screening prospective tenants by checking references and running credit reports and assisting property managers in the overall Lease Up Process on both residential and commercial properties
- Preparing Lease, Renewals and other Legal Documents required as part of the Leasing process, and or required to change terms in existing leases (Residential and Commercial)
- Assisting Vendors / Contractors on status updates regarding payment status for pending invoices for service
- Assisting property managers and property accountants with various other administrative tasks associated with operating and maintaining the property on an as needed basis
Providing reception relief coverage on a rotating schedule with all other admin staffoccasionally if required
QUALIFICATIONS
- 5 + years previous experience in Property Management, with preference given to applicants with experience in across multiple types of real estate, including but not limited to retail, office and residential.
- High School Diploma
- Post-Secondary Education in business Administration, Law or Real Estate will be considered an asset
COMPANY OVERVIEW
The Martello Group of Companies, founded in 1988, is becoming a nationally recognized property management firm across both Canada and the United States. We are proud to be a family business and bring our clients and tenants two generations of stability, dependability, and personal service. Learn more about us at www.martello.group
Job Types: Full-time, Permanent
Salary: From $55,000.00 per year
Benefits:
- Dental care
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- Paid time off
- Tuition reimbursement
- Vision care
- Work from home
Flexible Language Requirement:
Schedule:
Supplemental pay types:
Experience:
- property administration: 5 years (preferred)
Work Location: Hybrid remote in Vancouver, BC V6C 2X4