Job Title: Financial Administrator – General Operations & Core Programs

Hours of Work: 36 hours, 5 days a week

Hourly Wage: $35.28 (Grid 40)

Posting Open: May 4th, 2023

Posting Closes on: Open until filled

Location: Remote, based in Vancouver (travel to site may be needed from time to time)

Status: Permanent, Full-Time

Open Door Group has been opening doors to lifelong learning and career success throughout BC since 1976. We’re expanding nationally and have an opportunity for two Inclusive Workforce Specialists to join our team.

At Open Door Group we aim to support lifelong learning and career success for the people we serve, as well as our employees. We pride ourselves on modeling a culture of authenticity, transparency and inclusion. Our values are based on the genuine belief that all individuals can succeed and are the drivers of their own success.

We are looking for a Financial Administrator, who has strong leadership skills to join our Finance team!

Reporting to the Director of Accounting and Contracts, as the Financial Administrator you would be responsible for supporting the general operations of the accounting department including month-end close, annual budget, financial audits, and preparation of financial reports for management.

You are a skilled and proactive individual with a keen attention to detail and sound knowledge of GAAP. As the Financial Administrator you will work in collaboration with the Finance team and members of other departments to support Managers. In this position you will bring your strong leadership skills to provide supervision and leadership to other departmental staff.

Key Roles and Responsibilities Include:

1. Supervise staff by performing duties such as assigning work, providing feedback and evaluation, determining training requirements, orienting new staff, and maintaining timekeeping and attendance records. Resolves staffing issues or concerns.

2. Oversee accounting operations including the preparation and review of journal entries, accounts payable, accounts receivable and fixed assets.

3. Supervise the month-end accounting process for Core Programs and Operational areas.

4. Perform bank reconciliation and oversee petty cash functions.

5. Oversee the annual internal vendor audit process.

6. Assist with budget preparation by collecting, analyzing, and consolidating financial data.

7. Coordinate the preparation of account schedules and balance sheet reconciliation for financial audit. Prepare journal entries as required.

8. Supervise corporate credit card program to ensure policy compliance.

9. Preparation of GST return on a monthly basis.

10. Help to prepare and submit regular claims, forecasts, and statistical reports to funders (monthly and/or quarterly) and management.

11. Develop and maintain data tracking mechanisms such as databases and record keeping systems.

12. Collaborates with payroll to analyze salary budgets for Employment Programs and provides meaningful variance reports for leaders.

13. Investigate and resolve problems related to contract and budget administration in accordance with established policy. Consult with Management as needed.

14. Respond to inquiries from customers and stakeholders (including Open Door Group staff and clients, referral sources, employers, and funders) and provide information regarding the status of applications, individual contracts, and subsidies.

15. Monitor contracts and budgets through to expiration or end of fiscal period by performing duties such as regular monitoring expenditures against budgets, conducting internal and external financial reviews to check for compliance with terms, identifying anomalies and discrepancies, and recommending solutions and options to management. 16. Prepare special reports for management and department heads by collecting, analyzing, and summarizing information and trends.

17. Provide backup support for the Financial Analyst

18. Perform other related duties as assigned.

Required Qualifications

• Successful completion of a Bachelors Degree in Accounting
• Recent, related experience of three (3) years.

Or an equivalent combination of education, training, and experience.

• Work completed towards a CPA designation would be considered an asset.
• Supervisory Experience of one year.
• Must provide a satisfactory criminal record background check.

Skills and Abilities

• Knowledge of principles and practices related to financial and budget management.
• Excellent business acumen.
• Ability to develop, evaluate, and monitor financial systems and procedures.
• Effective time management skills combined with ability to prioritize,
• Strong organizational skills.
• Excellent verbal and written communication skills with customers, external partners, government, and stakeholders.
• Ability to establish and maintain rapport with clients and stakeholders.
• Advanced MS Excel and database skills.
• Ability to work independently and in cooperation with others.
• Ability to analyze and resolve problems.
• Demonstrated ability to supervise and mentor
• Experience with ADP and Dynamics 365 Business Central an asset

Special Conditions of Employment

• Required to pass a criminal history background and/or fingerprinting.
• Must be able to work flexible hours.
• Must have the ability to work on a computer for an extended period.
• Occasional travel within Canada may be required.
• As per the current Public Health Orders (Long Term Care/Seniors Assisted Living Provincial Health Officer Order and the Health Sector Order), as of October 26, 2021, all employees working for Open Door Group must be fully vaccinated for COVID-19. Proof of vaccination status will be required.

Open Door Group values diversity and is committed to providing an inclusive work environment. We are looking for qualified individuals who represent, at all job levels, the diversity of the people we serve and encourage applications from Indigenous peoples, individuals of all genders and sexual orientation, origin and ethnic affiliations, disability, age, and religion.

We strive to ensure an accessible experience for candidates. If you require an alternative method to submit your application, please contact us toll-free at 1 866 377 3670 and ask to speak with an HR representative, or you can email us at humanresources@opendoorgroup.org

Only short-listed candidates will be contacted.

Thank you for your interest in joining the Open Door Group team!